Privacy Policy

1.1. This Privacy Policy explains how the Albanian Esports Federation – FSHSE collects, uses, stores and protects the personal data of the users of its website and platform.

1.2. The FSHSE website serves as:

• an information platform for the federation's activities, announcements, news, events and projects;
• a registration platform for players, teams and tournament participants;
• a communication platform for regulations, results, calendars, events and official activities;
• a space to promote esports in Albania and FSHSE's international representation.

1.3. This policy applies to all users, players, teams, staff, partners, website visitors and participants in activities organised or supported by FSHSE.

2.1. FSHSE processes personal data in accordance with the legislation in force in the Republic of Albania.

2.2. The main legal basis for processing personal data is:

• Law no. 124/2024 “On the protection of personal data”;
• the relevant secondary legislation;
• the guidelines and decisions of the Commissioner for the Right to Information and Protection of Personal Data;
• the general principles of privacy and personal-data protection.

2.3. Where applicable, FSHSE also aims to respect the standards of the European Union's General Data Protection Regulation, known as the GDPR.

FSHSE may collect and process the following categories of data:

3.1. Identifying data

• first name;
• surname;
• date of birth;
• gender;
• nationality;
• city;
• identity document, when required for verification.

3.2. Contact data

• email address;
• phone number;
• city or home address, when necessary;
• parent's or legal guardian's contact for participants under 18.

3.3. Player-profile data

• nickname;
• username;
• game ID;
• game platform;
• team;
• role in the team;
• competition category;
• tournament results;
• rankings, points and sporting statistics.

3.4. Platform-account data

• username;
• encrypted password;
• verification status;
• a link to Discord or other platforms needed to run tournaments;
• registration history;
• communication preferences.

3.5. Data on minors

For participants under 18, FSHSE may request:

• the parent's or legal guardian's first name and surname;
• the parent's or legal guardian's contact;
• authorisation to participate;
• authorisation to photograph, film and publish material;
• supporting documents, if required by the tournament regulations.

3.6. Audiovisual data

FSHSE may collect:

• photographs;
• video;
• audio recordings;
• interviews;
• footage from live broadcasts;
• promotional material;
• footage from events, stages, ceremonies, competitions, teams, staff and the public.

3.7. Technical data

• IP address;
• device type;
• browser;
• operating system;
• cookies;
• technical logs;
• date and time of access;
• pages visited on the platform.

3.8. Financial or prize data

Where there are prizes, payments or rewards, FSHSE may process:

• bank data;
• tax data;
• identity document;
• information needed to pay prizes or meet legal obligations.

FSHSE may use personal data for the following purposes:

• 4.1. Registering players, teams and tournament participants.
• 4.2. Verifying identity, age and eligibility to participate.
• 4.3. Creating and managing user profiles.
• 4.4. Managing tournaments, draws, matches, results and rankings.
• 4.5. Communicating with participants about announcements, calendar changes, regulations and results.
• 4.6. Publishing winners, rankings, participating teams and statistics.
• 4.7. Promoting FSHSE's activities on the official website, social networks, media, live broadcasts and promotional material.
• 4.8. Archival and institutional documentation of the federation's activities.
• 4.9. Ensuring the integrity of competitions and preventing fraud, abuse or inappropriate behaviour.
• 4.10. Meeting legal, financial, administrative and reporting obligations.
• 4.11. Improving the website, platform, technical security and user experience.

FSHSE processes personal data only where there is a lawful basis for doing so, in accordance with the legislation in force on the protection of personal data.

5.1. Consent

FSHSE may process personal data when the user has given clear consent for a specific purpose, such as registering on the platform, accepting the Privacy Policy, use of their image, receiving informational communications or taking part in certain activities.

5.2. Fulfilling the conditions of registration and participation

FSHSE may process personal data where such processing is necessary to enable the user's registration, verification and participation in tournaments, events, competitions, training or other activities organised by FSHSE. This processing includes administering the registration, verifying the participant's data, official communication, managing the activity, enforcing the tournament regulations, publishing results, handling complaints and fulfilling the conditions of participation.

5.3. Legal obligation

FSHSE may process personal data where this is necessary to meet legal, administrative, financial, tax or reporting obligations, or requests from competent authorities.

5.4. FSHSE's legitimate interest

FSHSE may process personal data where such processing is necessary for the federation's legitimate interests, such as platform security, protecting the integrity of competitions, preventing fraud, documenting activities, institutional promotion and the federation's internal administration. This processing is carried out only where these interests do not unfairly infringe the fundamental rights and freedoms of users.

5.5. Public interest or institutional function

FSHSE may process personal data where the processing relates to the federation's institutional function of developing, organising, promoting and representing esports at national and international level.

5.6. Participant safety

FSHSE may process personal data where this is necessary to protect the safety, well-being or interests of participants, particularly during physical events, activities involving minors or emergency situations.

6.1. By taking part in tournaments, competitions, events, conferences, ceremonies, public activities or recordings organised by FSHSE, the participant accepts that they may be photographed, filmed, recorded or broadcast live.

6.2. FSHSE has the right to use this material for:

• publication on the official website;
• publication on social networks;
• live broadcasts;
• promotional videos;
• posters, banners and graphic material;
• institutional presentations;
• official reports;
• historical and institutional archiving;
• promoting esports and FSHSE's activities.

6.3. The material may include:

• the participant's image;
• first name and surname;
• the nickname;
• the team;
• the result;
• the ranking;
• interviews or public statements given during the event.

6.4. The participant is not entitled to claim any special financial compensation for the use of their image in material relating to the event they took part in.

6.5. FSHSE will not use images, photographs or video in a manner that is:

• offensive;
• denigrating;
• discriminatory;
• manipulative;
• outside the context of the sporting or institutional activity.

6.6. Where the use of an image is of a specifically commercial, advertising or direct-sponsorship nature, FSHSE may request additional consent from the person involved.

6.7. For participants under 18, FSHSE may require authorisation from the parent or legal guardian for photographing, filming, recording and publishing material.

7.1. FSHSE places particular importance on protecting minors.

7.2. Where a participant is under 18, FSHSE may require authorisation from the parent or legal guardian for:

• creating a profile;
• registering in a tournament;
• participating in an activity;
• official communication;
• photographing and filming;
• publishing material from the event;
• receiving prizes or rewards, where applicable.

7.3. FSHSE has the right to refuse the registration or participation of a minor if:

• parental authorisation is missing;
• the data is inaccurate;
• the documentation is incomplete;
• participation conflicts with the tournament regulations;
• there is a risk to the minor's safety or well-being.

8.1. FSHSE may share personal data only where this is necessary and lawful.

8.2. Data may be shared with:

• technology platforms for tournament registration and management;
• IT, hosting, email and cybersecurity service providers;
• organisational and technical event partners;
• sponsors or collaborators, only to the extent necessary;
• national or international federations and organisations;
• public authorities, courts or state institutions, where required by law;
• media and broadcasting platforms, in connection with FSHSE's public activities.

8.3. FSHSE does not sell users' personal data.

9.1. In the case of cooperation with international platforms, organisations, federations or partners, personal data may be transferred outside the Republic of Albania.

9.2. In such cases, FSHSE will aim to ensure that the transfer is carried out in accordance with the law and with appropriate security measures.

10.1. FSHSE retains personal data only for as long as necessary for the purposes for which it was collected.

10.2. Data may be retained for:

• administering tournaments;
• verifying results;
• resolving complaints;
• institutional reporting;
• meeting legal obligations;
• historical and sporting archiving.

10.3. Audiovisual material may be retained for archival, promotional and institutional purposes for as long as it relates to FSHSE's public activity.

11.1. FSHSE takes technical and organisational measures to protect personal data.

11.2. These measures may include:

• access control;
• encrypted passwords;
• restricting authorised users;
• secure storage of documents;
• technical measures against unauthorised access;
• backups;
• monitoring of platform security.

11.3. The user is responsible for keeping their password and credentials safe.

12.1. The FSHSE website may use cookies for:

• the technical operation of the site;
• security;
• traffic analysis;
• improving the user experience;
• measuring content performance.

12.2. The user can manage or disable cookies through their browser settings.

In accordance with the law, the user has the right to request:

• information about the processing of their data;
• access to their personal data;
• correction of inaccurate data;
• deletion of data, where permitted by law;
• restriction of processing;
• objection to processing;
• withdrawal of consent, where processing is based on consent;
• portability of data, where applicable;
• to lodge a complaint with the Commissioner for the Right to Information and Protection of Personal Data.

14.1. Some rights may be limited where retaining the data is necessary for:

• legal obligations;
• protecting FSHSE's rights;
• resolving disputes;
• verifying results;
• investigating disciplinary breaches;
• institutional archiving.

For any question or request regarding this Privacy Policy, you may contact:

16.1. FSHSE may update this Privacy Policy at any time.

16.2. Any change will be published on FSHSE's official website.

16.3. The updated version takes effect from the date of publication, unless otherwise specified.